Privacy Notice for Employment Applicants, Employees, Contractors

Under certain requirements that Vacasa is subject to, including but not limited to the California Consumer Privacy Act of 2018, as amended (“CCPA”), Vacasa is required to notify you about the personal information Vacasa collects and uses in connection with your employment, application for employment, or independent contractor relationship. For purposes of this notice, “Vacasa” means Vacasa LLC and its subsidiaries and affiliates. Vacasa collects and uses the following categories of personal information.

Contact and personal information, including name, email address, phone number, and additional personal information disclosed in response to an advertisement and/or through submission of a job application, such as home address, educational information, and work history. Vacasa may also collect additional personal information from your social media profile, such as your LinkedIn profile and/or your personal website, plus additional contact information such as emergency contact information and dependent contact information.
Background information, including resume, letters of recommendation, and information needed to perform a background check, or information discovered during a background check.
Governmental identifiers, including passport number, national identification number, work permit, social security number, driver’s license number, or any other government identification number.
Employment information, including application for employment, offer letters, transition notices, job title, performance evaluations, time records, time-off or leave records, training records, disciplinary records, vehicle details, photographs, policy acknowledgements, agreements, and any personal information you input on Vacasa property.
Financial information, including bank account details, salary, bonuses, compensation plans, tax information, retirement account information, and any other information required to administer payroll, taxes, expense reimbursements, and benefits.
Electronic systems information, including systems access records, geolocation data, IP addresses, browsing or search history, and electronic communications/content created, stored, or transmitted on Vacasa property or a Vacasa system. Vacasa may use third-party software in conjunction with Vacasa-issued electronic devices, such as cell phones and laptops. The information processed by such software may be processed by Vacasa and/or the third party developer.
Other personal information, including date of birth, veteran status, citizenship status, preferred language, preferred names, gender, marital status, birthdate, racial/ethnic origin, medical information, and workers compensation information.

Vacasa collects and uses the information described above only for business purposes in relation to your employment, application for employment, or independent contractor relationship. Such purposes may include, as applicable:

To evaluate an applicant’s job application and suitability for employment with Vacasa
To fulfill/manage the terms and conditions of an employee relationship with Vacasa
To fulfill/manage the terms and conditions of an independent contractor relationship with Vacasa
To maintain information regarding employee work history
To detect security incidents and protect against malicious, deceptive, and fraudulent activity
To ensure compliance with Vacasa policies and to comply with legal requirements, including but not limited to, record retention requirements and conducting OFAC screenings, and to assist Vacasa in the defense of legal claims

Vacasa retains your personal information for as long as reasonably necessary to fulfill the purpose(s) for which Vacasa collected such information as described in this notice, or for as long as Vacasa is legally required to retain such information under applicable law. Vacasa may process your information after your employment concludes or contractual relationship ends in order to investigate potential violations of law; respond to lawfully-issued subpoenas and other requests for information; comply with reporting and recordkeeping requirements; and/or prosecute or defend against any legal claims or actions, whether potential, threatened, or actual. Vacasa maintains a variety of organizational and technical measures to protect against unauthorized or unlawful processing, as well as against accidental loss, destruction, or damage.

Vacasa does not sell or market your personal information. Vacasa may share your personal information with third parties (including Service Providers, as such term is defined under the CCPA) to: (a) facilitate one or more uses identified above, (b) facilitate a sale, assignment or transfer of all of part of Vacasa’s business, or (c) comply with other legal requirements. If you have any questions regarding the information contained in this notice or would like to exercise any legal rights you have regarding such information, please contact privacy@vacasa.com.

Aviso de privacidad para postulantes a empleos, trabajadores y contratistas independientes

Bajo ciertos requisitos a los que Vacasa está sujeta; incluyendo, pero no limitados a la Ley de Privacidad del Consumidor de California de 2018, en su forma enmendada (“CCPA”), Vacasa debe notificarle sobre la información personal que recopila y usa en relación con su empleo, solicitud de empleo, o relación de contratista independiente. Para los propósitos de este aviso, “Vacasa” significa Vacasa LLC y sus subsidiarios y afiliados. Vacasa recopila y utiliza las siguientes categorías de información personal.

Información personal y de contacto, la cual incluye nombre, correo electrónico, número de teléfono e información personal adicional divulgada en respuesta a un anuncio y/o mediante una postulación de empleo como la dirección particular, formación educacional e historial laboral. Vacasa también podría recopilar información personal adicional de sus perfiles en las redes sociales como LinkedIn y/o de su sitio web personal, además de información de contacto adicional como información de contacto de emergencia e información de contactos dependientes.
Antecedentes, los cuales incluyen currículum vitae, cartas de recomendación, e información necesaria para verificar los antecedentes o información descubierta durante la verificación de los antecedentes.
Identificadores gubernamentales, los cuales incluyen número de pasaporte, número de identificación nacional, permiso laboral, número de seguro social, número de licencia de conducir o cualquier otro número de identificación del gobierno.
Información de empleo, la cual incluye postulaciones de empleo, cartas de oferta, avisos de transición, cargo, evaluaciones de desempeño, registros de tiempo, registros de días libres o licencias, registros de capacitación, registros disciplinarios, detalles del vehículo, fotografías, aceptación de políticas, acuerdos y cualquier información que registre en propiedad de Vacasa.
Información financiera, la cual incluye los detalles de la cuenta bancaria, sueldo, bonificaciones, planes de compensación, información tributaria, información de la cuenta de jubilación y cualquier otra información necesaria para administrar las nóminas, impuestos, reembolsos de gastos y beneficios.
Información de sistemas electrónicos, los cuales incluyen los registros de acceso a los sistemas, datos de geolocalización, direcciones IP, historial de búsqueda o navegación, y las comunicaciones/contenidos electrónicos creados, almacenados o transmitidos en propiedad de Vacasa o en un sistema de Vacasa. Vacasa puede usar software de terceros junto con dispositivos electrónicos entregados por Vacasa como teléfonos celulares y computadores portátiles. La información procesada por dicho software puede ser procesada por Vacasa y/o el desarrollador externo.
Otra información personal, la cual incluye fecha de nacimiento, condición como veterano, estado de ciudadanía, idioma preferido, nombres preferidos, género, estado civil, origen racial/étnico, información médica e información sobre compensaciones laborales.

Vacasa recopila y utiliza la información descrita anteriormente solo para fines comerciales en relación con su empleo, postulación de empleo o relación como contratista independiente. Dichos propósitos pueden incluir, según corresponda:

Para evaluar la postulación de empleo de un solicitante y su idoneidad para trabajar con Vacasa.
Para cumplir/gestionar los términos y condiciones de una relación laboral con Vacasa.
Para cumplir/gestionar los términos y condiciones de una relación laboral de un contratista independiente con Vacasa.
Para almacenar información sobre el historial laboral de los empleados.
Para detectar incidentes de seguridad y protegerse contra actividades maliciosas, engañosas y fraudulentas.
Para garantizar el cumplimiento de las políticas de Vacasa y los requisitos legales, incluidos entre otros, los requisitos de retención de registros y para ayudar a Vacasa en la defensa contra reclamos legales.

Vacasa retiene su información personal durante el tiempo que sea razonablemente necesario para cumplir con los propósitos descritos anteriormente para los cuales recopiló dicha información, o durante el tiempo que Vacasa esté legalmente obligada a retener dicha información según la ley aplicable. Vacasa podría procesar su información después de que concluya su empleo o finalice su relación contractual para investigar posibles infracciones a la ley; responder citaciones emitidas legalmente y otras solicitudes de información; cumplir con los requisitos de presentación de informes y conservación de registros; y/o enjuiciar o defenderse de cualquier reclamo o acción legal, ya sea potencial, amenaza, o real. Vacasa mantiene una variedad de medidas organizativas y técnicas para protegerse contra el procesamiento no autorizado o ilegal, así como contra la pérdida, destrucción, o daño accidental.

Vacasa no vende ni comercializa su información personal. Vacasa puede compartir su información personal con terceros (incluyendo los Proveedores de Servicios, según se define dicho término en la CCPA) para: (a) facilitar uno o más usos identificados anteriormente, (b) facilitar una venta, cesión o transferencia de toda parte del negocio de Vacasa, o (c) cumplir con otros requisitos legales. Si tiene alguna pregunta con respecto a la información entregada en este aviso o si desea ejercer cualquier derecho legal que tenga respecto a dicha información, comuníquese con privacy@vacasa.com.

Privacy Notice for Employment Applicants, Employees, and Independent Contractors (Canada)

Under Canadian privacy law, including but not limited to the British Columbia Personal Information Protection Act (BC PIPA), the Ontario Working for Workers Act 2022, and general principles of privacy law, Vacasa is required to notify you about the personal information Vacasa collects and uses in connection with your employment, application for employment, or independent contractor relationship in Canada. For purposes of this notice, “Vacasa” means Vacasa LLC and its subsidiaries and affiliates.

Vacasa collects and uses the following categories of personal information:

Contact and personal information, including name, email address, phone number, and additional personal information disclosed in response to an advertisement and/or through submission of a job application, such as home or mailing address, educational information, and work history. Vacasa may also collect additional personal information from your publicly available social media profile, such as your LinkedIn profile and/or your personal website, plus additional contact information such as emergency contact information and spouse and dependent contact information.
Background information, including resume, letters of recommendation, and information needed to perform a background check, or information discovered during a background check.
Governmental identifiers necessary to perform your duties through your employment or contract with Vacasa, including national identification number, work permit, social information number (SIN), passport numbers, driver's license number, or any other necessary government identification number.
Employment information, including application for employment, offer letters, transition notices, job title, performance evaluations, time records, time-off or leave records, training records, disciplinary records, vehicle details, photographs, policy acknowledgments, agreements, union affiliation, and any personal information you input on Vacasa property.
Financial information, including bank account details, salary, bonuses, compensation plans, tax information, retirement account information, and any other information required to administer payroll, taxes, expense reimbursements, and benefits.
Your use of Vacasa electronic systems to ensure systems’ integrity and protection of confidential information, including systems access records, geolocation data, IP addresses, browsing or search history, and electronic communications/content created, stored, or transmitted on Vacasa property or a Vacasa system.
Vacasa may use third-party software in conjunction with Vacasa-issued electronic devices, such as cell phones and laptops. The information processed by such software may be processed by Vacasa and/or the third-party developer.
Other personal information, where it is necessary in the context of your employment or contract, including date of birth, citizenship status, preferred language, preferred names, gender, marital status, birthdate, medical information and workers compensation information.
When you download/access the FieldApp, Vacasa collects your email, the start and end time of any cleans performed, work profile, cleanliness score from customers, as well as app performance analytics data including IP address, device ID and operating system used. If you are an employee, or an independent contractor directly engaged by Vacasa, we also collect your name.

To evaluate an applicant's job application and suitability for employment with Vacasa.
To fulfill/manage the terms and conditions of an employee relationship with Vacasa.
To fulfill/manage the terms and conditions of an independent contractor relationship with Vacasa.
To maintain information regarding employee work history.
To detect security incidents and protect against malicious, deceptive, and fraudulent activity.
To ensure compliance with Vacasa policies and to comply with legal requirements, including but not limited to record retention requirements, conducting sanction list screenings, and to assist Vacasa in the defense of legal claims.
In case of the Field App, to manage our cleaning operations and rental readiness, to ensure rental cleanliness, to assess the performance of our employees and contractors, to access and optimize the Field App performance, and to prevent security threats. Contractors can choose to use the information in the Field App to assess their own employees.

Personal information submitted in support of an application for employment becomes part of your personnel file if you are hired.
Vacasa may process your information after your employment concludes or contractual relationship ends in order to:
- investigate potential violations of law;
- respond to legally-issued subpoenas and other requests for information;
- comply with reporting and recordkeeping legal requirements;
- and/or prosecute or defend against any legal claims or actions, whether potential, threatened, or actual.

Vacasa maintains a variety of organizational and technical measures to protect it against unauthorized or unlawful processing, as well as against accidental loss, destruction, or damage.

Vacasa does not sell or market your personal information.

Within Vacasa, your personal information is only accessed by employees who have a need to know in the course of their duties.

Vacasa may share your personal information, in relation to your employment, contract or application, with third parties including Service Providers, defined as any person or organization that processes personal information on behalf of Vacasa in the context of a service agreement, to: (a) facilitate one or more uses identified above, (b) facilitate a sale, assignment or transfer of all of part of Vacasa's business, or (c) comply with other legal requirements.

Your personal information may be stored in Canada, the U.S. or in another country.

You may have certain rights with respect to accessing and controlling your personal information, including rights concerning the collection, use, and sharing of your data. To the extent that we are legally or otherwise obligated to fulfill one or more of the following requests on the basis of your legal right(s) to cause us to do so, you may exercise any of the rights described in this section by submitting a request through our Data Request Form, if applicable, or via privacy-canada@vacasa.com.

Update your personal information. You may ask us to correct inaccurate or incomplete personal information about you.
Right to access your personal information. You have the right to obtain a copy of your personal information in our possession. You may also have the rights to request a copy of personal information that you provided to us in machine-readable form, and to request that we transfer this information to another Service Provider if technically feasible to do so. We will respond within the timeline required by applicable law either to provide you access to your personal information or to ask for an extension if it is necessary to retrieve it or to provide reasons in case we are precluded from providing it. For example, we could not provide you access to your personal information if doing so revealed someone else’s personal information without consent.
Right to request deletion of your data. Under certain circumstances, you may have the right to ask us to erase or delete some or all of your personal information.
Right to object to, withdraw consent to, or limit use of your information. You have the right to ask us to stop using some or all of your personal information for certain purposes if our processing of your information is based on legitimate interests. In such cases, we will no longer use your personal information for such purposes unless: (i) our use is required to establish, exercise, or defend legal claims or (ii) we demonstrate compelling legitimate grounds for our use of the information. If our use of your personal information is based on your consent, you may withdraw your consent at any time by sending a request stating what consent you are withdrawing. Any withdrawal of consent is prospective only (meaning it does not apply to our use of your data before we receive the withdrawal).
You may also have the right to limit the ways we use your personal information, especially if the information is inaccurate or our use of the data is unlawful.
Right to file a complaint with a supervisory authority. You have the right to file complaints about our information processing activities with the relevant data protection authority. In British Columbia, the data protection authority is the Office of the Information and Privacy Commissioner and in Ontario, it is the Office of the Privacy Commissioner of Canada.

If you have any questions regarding the information contained in this notice or have concerns about the use of your personal information at Vacasa, please contact privacy-canada@vacasa.com.

In order to keep this Notice in line with legal or regulatory obligations or to update the manner in which we manage your personal information, we may occasionally amend this Notice. To stay up to date with the content of this Notice, we encourage you to refer back to it on a regular basis. This Notice was last updated on November 1, 2022.